Registration

Registration, abstract submission and accommodation booking are now open.

Abstracts can be submitted on the Abstracts page, until 30 April 2015.

Registration consists of supplying your details on a registration page, and then paying the registration fee. The registration fee is collected using an online shopping interface to purchase a "ticket" for the conference. Registration is not complete until a ticket has been purchased.

When you register, you must purchase a ticket to attend the conference, and may also purchase a ticket for the Conference Dinner, which will be held on the evening of Thursday 17 September. You can purchase both items in one transaction. 

To go to the Registration server pages click here. When you submit personal details, you will be taken to the online shop to select a ticket and then pay. You are advised to have your credit card ready before visiting the registration page.

 

Online registration and payment will not be available after 1200 UK time (UTC+1) on Wednesday 9 September. After that time, registration will only be possible at the conference desk at the venue. The delegate registration fee at the venue will be 400 euros, payable in cash only. The Conference will have no facility to process cards at the venue. Conference Dinner tickets purchased at the venue will be 60 euros, payable in cash. The number of Dinner tickets available at the venue will be limited.

 

If you are registering or making payment on behalf of someone else, and do not use the delegate's email address on the checkout page, please enter the delegate's name in the comments box lower down on that page, so that payment can be linked to the delegate's registration and/or abstract details.

If you have already registered and submitted personal details, but need to revisit the ticket purchase and payment pages, for example to purchase a ticket for the Conference Dinner, you can do so at http://conference.noc.ac.uk/gaic2015-tickets. Make sure that you enter the delegate's name in the comments box on the checkout page.

 

Number of delegates

  • Registration will be limited to 170 delegates, so early registration is recommended.
  • A maximum of 50 student registrations are available, until 15 June.
  • The early registration reduced fees will no longer be available after 15 June.

 

Registration fees

  • The registration fee includes lunches, and morning and afternoon refreshments, on the four days of plenary sessions, from Tuesday 15 to Friday 18 September.
  • Although the Euro is the currency at the conference venue, the fees are collected via the website at the National Oceanography Centre, Southampton, UK. The tickets are therefore priced in UK Pounds (GBP).

Student fee: A student early registration fee is available to graduate students. Students registering with this fee should ask their supervisors to send a simple email comfirming their student status to gaic2015|at|noc.ac.uk. Please put 'gaic2015 student fee' and the student name in the subject line.

Student fee (not available after 15 June 2015) 150 GBP

Early fee (not available after 15 June 2015)

For Academic and Other delegates

200 GBP

Full fee (after 15 June 2015)

For all delegates registering after 15 June 2015

250 GBP
   
Conference Dinner, Thursday 17 September 30 GBP

 

We remind authors that abstracts will not be considered for inclusion in the program unless the presenting author has paid a registration fee.

Refunds

In the event that a delegate has paid a registration fee, but is denied a visa to enable travel, the registration fee will be refunded to the card used for payment. Delegates will need to submit evidence that they applied for a visa in good time and that their application has been refused. Delegates who wish to register early do not need to delay their registration simply because their visa application is still being processed. 

A presenting author whose abstract is not included in the program for oral or poster presentation, and who then decides not to attend the conference, may request a refund of fees paid. Any such refund will be at the discretion of the conveners, and will be made by refund to the card used for payment.

Refunds will not be available to delegates who withdraw their participation for other reasons.